All organisations have confidential data that they need to keep secure, that is why Google for Work already helps admins manage information security with encryption, two-factor authentication , sharing controls, and mobile device management. However it is the actions of users which can compromise such tools, such as hitting ‘reply all’ on an email, when they meant to send a private message.

But there is good news for Google Apps unlimited users, as of yesterday Google added Data Loss Prevention (DLP) for Gmail, adding an additional layer of protection to help prevent confidential information being sent to people who should not see it.

For example, many companies will have policies in place stating that customer credit card information should not be shared with their suppliers. This information can now be kept safe; admins can set up a DLP policy by selecting ‘Credit Card Numbers’ from a selection of predefined content detectors. This will mean that Gmail’s DLP will check all outgoing emails, and those containing the credit card details will be dealt with as specified, such as being quarantined, telling the sender to review, or blocking the email from being sent. These policies can be set to specific departments and will also apply to common attachment types, additionally admins can create custom rules with keywords.

More information on how to get started, including the full list of predefined content creators, can be found in the DLP Whitepaper.

This move is the first in a series of long-term investments to bring rule-based security across Google Apps, and is an addition to many security and privacy enhancement Google has made in 2015, which include the following:

Click here to see the full Google Blog post

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