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17 Canon Harnett Court, Warren Park, Stratford Road, Milton Keynes, MK12 5NF

The A to Z of BYOD

Your Cloud Works

IT Security & Support Specialist for Small and Medium Businesses

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With the Cloud now being available to all businesses, big or small, it is opening up possibilities and changing the nature of how businesses operate. Effective BYOD (Bring Your Own Device) initiatives are removing the constraints of traditional IT infrastructures, creating a more productive culture, giving you and your colleagues the ability to work anywhere, anytime, on any device.

Every business can now have the flexibility to place personnel where they are required, whenever the need arises, and on their own device. Effective BYOD initiatives differ depending on the unique requirements of an organisation. However it is vital for every business to establish a set of guidelines and best practices before BYOD is implemented; employees need to understand what is, and isn’t, expected and accepted from using personal devices, in and outside the office.

 

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The A to Z guide of best practices for BYOD initiatives.

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Organisations need to ensure that only approved devices have access to infrastructure and data, a solution that employs an agentless discovery capability, proactively intercepting and denying unauthorised devices.

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Where a threat is detected on a device the business must have the capability to lock down the affected device, something employees participating in the BYOD programme must be aware of.

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All devices connecting to business network must keep up-to-date with maintenance and patches to ensure the safety of enterprise data.

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Restricting the BYOD initiative to a select number of the most popular devices will allow effective control, management of device access and the distribution of data.

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BYOD gives your employees more control over the technology they use and thus the responsibility of enabling and repairing their devices, by ensuring they fully understand the terms of your BYOD initiative you in turn give them the tools to be more productive within the workplace and free up IT staff, enabling them to focus more on business projects.

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Segmenting users into groups depending on the data they need to access and the level of access they require to ensure the ease of maintaining control over enterprise data.

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If employees need to travel abroad remember to consider international rules and regulations, for example, Germany does not allow employers to track an employee’s location through a device.

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The loss a device is the employee’s responsibility, but helping locate a missing device can go along way, for example giving them the last known location of the device.

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Most industries now have regulations and best practice policies when it comes to BYOD, it is important for an organisation to understand how BYOD fits into to their industry.

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A BYOD initiative offers the majority of organisations cost savings, increased productivity and more; however every business is unique and for some BYOD may not be a fit. To be sure, we recommend a total cost of ownership is performed, while taking into account the additional benefits, before the programme is initiated.

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While an organisation will save the costs of purchasing devices, there is much more to BYOD and other reasons why so many businesses are moving ahead with the programme; from increased productivity to employee satisfaction.

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Most employees will use standard devices and operating software, however, by limiting the number of supported platforms you will ensure easier management.

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The development of a thorough plan is essential when implementing BYOD. It should cover as many scenarios and solutions as possible in order to ensure you have a clear guide for employees to follow.

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In order to make the most of a BYOD initiative it is important for an organisation to achieve the control they need without being over restrictive. The main message is making sure that the policy fits the needs of the organisation and ensuring employees fully understand what is expected of them.

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When it comes to BYOD trust works both ways, the employee needs to trust the organisation with their personal data and the organisation has to trust the employee with corporate data. Open consistent communication of policies will help bridge the trust gap.

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Having the power to block devices from accessing data is an essential part of keeping control. Whether the device has been lost or the employee has left the business, ensure your BYOD programme has the capability to block devices when necessary.

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To make sure your systems remain secure at all times ensure your network only trusts approved devices and applications, not everything, eradicating the risk of employee bringing in devices and not informing IT.

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Reducing the risks associated with BYOD is all about having an effective BYOD policy in place that employees understand. Have procedures to deal with lost, stolen or compromised devices, and more.

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Be clear that all devices in the BYOD initiative must be managed, and kept up-to-date with security updates and patches.

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The beauty of BYOD is the fact it allows end-users, your staff, to use technology they are comfortable, and have experience, with. Thus helping them increase their efficiency and work in a way that suits them.

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An effective BYOD programme with allow the organisation to create user groups, this increases control and reduces risk, meaning that an employee can only access the systems they require.

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It is likely that users will store personal data on their device, it is therefore important to segment personal data from corporate data, for example a Hosted Desktop Cloud solution.

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Developing a core set of standards for employees is crucial to ensure security of data. BYOD initiatives work best when employees understand what devices they can use and when.

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The majority of executives already use their own devices on corporate networks. BYOD policies can be used to secure devices owned by the executives and the end-users.

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After segmenting the user’s data from the corporate data it is important to lock down the data you own, keeping it within a secure environment.

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A BYOD programme gives your organisation greater mobility and flexibility than ever before. Allowing your staff to have the freedom to work in a way that suits them using technology they prefer increases productivity, efficiency, and job satisfaction.

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BYOD is a natural progression from adopting a Hosted Desktop Cloud solution, this provides your organisation greater control of its data and systems, proving a base for an extremely effective BYOD initiative.

With a Your IT Works Cloud solution you have access to your own easy to use interface, giving you the power to control access to your data and systems. You manage who can log on to your systems and define what devices can be used to do so, as well as the ability to set specified access levels. Controlling your data has never been simpler.

Our solutions are simple to use, easy to manage and allow you to focus on moving your business forward.

Talk to us today for expert advice on Cloud Computing and BYOD.

 

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